1. Introduction
   Welcome to InOut Desk ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

2. Information We Collect
   2.1. Personal Information
   When you use InOut Desk, we may collect the following personal information:
   - Name and email address (from your Microsoft account)
   - Organization/tenant information
   - Check-in and check-out timestamps
   ​- Visit history and duration
    

2.2. Location Information
With your permission, we collect precise location data to enable automatic check-in and check-out functionality when you enter or leave designated campus locations. This includes:
- GPS coordinates during check-in/check-out events
- Background location for geofence monitoring
- Proximity to registered campus locations
 

2.3 Device Information
We may collect device-specific information such as:
Device type and operating system
Unique device identifiers
App version and usage statistics

3. How We Use Your Information

• We use the collected information for the following purposes:

• To provide and maintain the check-in/check-out service

• To enable automatic location-based check-ins

• To track and display your visit history

• To send notifications about check-in status

• To improve and optimize our services

• To comply with legal obligations
   

4. Data Sharing and Disclosure

• We may share your information in the following circumstances:

• With your organization through Microsoft Dataverse for attendance tracking

• With service providers who assist in our operations

• When required by law or to protect our rights

• With your consent or at your direction

• We do not sell your personal information to third parties.
   

5. Data Security

• We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of data in transit and at rest

• Secure authentication via Microsoft Azure AD

• Regular security assessments and updates

• Access controls and monitoring
   

6. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. Visit logs may be retained according to your organization's data retention policies.
 

7. Your Rights

• Depending on your location, you may have the following rights regarding your personal data:

• Access and review your personal information

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent for location tracking

• Export your data in a portable format
   

8. Location Services

InOut Desk requires location permissions to function properly. You can control location access through your device settings. Disabling location services will prevent automatic check-in functionality, but you can still check in manually.
 

9. Children's Privacy

InOut Desk is not intended for use by children under 16 years of age. We do not knowingly collect personal information from children.
 

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy in the app and updating the "Last Updated" date.
 

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact your organization's IT administrator or reach out to us at:

support@setup4.com.au | 1300 738 874